For Public Calls: Applies to bidders interested in participating in calls for the procurement of goods and/or services; this process may be carried out either virtually or in person.

Virtually:

• Send a copy of the Tax Registration Certificate (RUT) to terceros@unicauca.edu.co (if registering for the first time).
• Request the payment receipt by email at: credito@unicauca.edu.co
• Send the scanned payment receipt by email to: pazysalvos@unicauca.edu.co

In person:

• Go to the Financial Management Division (to register as a third party if it is your first time or if your information requires updating).
• Request the payment receipt at the Credit and Accounts Receivable Office, first floor of the Administrative Building, located at Calle 4 No. 5-30.
• Submit the paid payment receipt to the Financial Management Division to request the financial clearance certificate at the service window designated for this process.

For Students: Applies to graduation applications, readmission, semester withdrawal, and other requests requiring certification of the student’s financial status with the University.

For Graduation

Submit the corresponding academic record review request to the respective Faculty.

Each Faculty will report the database to the Financial Division on the established dates.

The Financial Division conducts the financial review and notifies the Credit and Accounts Receivable Office if there are any outstanding payments.

The Financial Division notifies the CDU, Libraries, and Comprehensive Health offices regarding outstanding debts. The financial clearance certificate is then issued and delivered to each student in person within the established deadlines.

To request a Financial Clearance Certificate for semester withdrawals and readmissions to the University, the following requirements must be met:

• PM-FO-4-FOR-33 Financial Clearance Certificate Request Form, fully completed, which can be downloaded from the University’s website. (Download below)
• Certificate of Enrolled and Non-Enrolled Academic Periods (for UNDERGRADUATE programs, it is issued free of charge by DARCA, Faculty of Education; for GRADUATE programs, it is issued free of charge by the GRADUATE STUDIES OFFICE, Bicentennial Building).
• Payment receipt for the Undergraduate or Graduate Academic Financial Clearance Certificate, as applicable.

Once the required documents have been submitted, the review process and issuance of the Financial Clearance Certificate will begin.
(Processing time: 3 days)

* Note: To obtain the Financial Clearance Certificate for GRADUATION, the request must be submitted directly to the ACADEMIC COORDINATION OFFICE of the Undergraduate or Graduate program in which the student is enrolled.

For Contractors and Suppliers: Applies to requests for certificates of payments made to contractors and suppliers (professional fees, withholdings, and other services).

• Request the payment receipt at the Credit and Accounts Receivable Office, first floor of the Administrative Building, Calle 4 No. 5-30.
• Submit the paid receipt to the Financial Division for the issuance of the certificate, which will be delivered within three (3) business days.

For Students: Applies to requests related to payments made at collection points authorized by the University of Cauca that require certification for personal administrative procedures.

• Request the payment receipt at the Credit and Accounts Receivable Office, first floor of the Administrative Building, Calle 4 No. 5-30.
• Submit the paid receipt to the Financial Division for the issuance of the certificate, which will be delivered within three (3) business days.

Post-award process following the allocation of funds for an official service commission, for the purpose of requesting reimbursement of the funds authorized by the University of Cauca.

The Financial Division processes the documents for budgetary purposes. If, due to circumstances beyond the control of the process, the funds cannot be disbursed within the duration of the service commission, the following procedure shall be followed:

• The Financial Division forwards the documents, together with the Certificate of Budget Availability and the Budget Registration Certificate, to the unit to which the beneficiary staff member is assigned.
• Submit these documents to the Financial Division along with the corresponding supporting documentation in order to process the reimbursement of the funds, taking into account the following recommendations:
• 1. Payments must not be made for items other than those budgeted in the resolution authorizing the advance payment. 2. Apply and deduct the applicable withholding taxes, including Income Tax Withholding, VAT, and Industry and Commerce Tax (ICA), where applicable. 3. The supporting documents required for the reimbursement request must be submitted to the Secretariat of the Financial Management Division.

Annual certificate issued to permanent staff members of the University during the first quarter of the year, containing all payments received and taxes withheld during the corresponding fiscal year. These certificates are sent to the institutional email accounts of all permanent staff members.

To request a copy of this certificate, send an email to financiera@unicauca.edu.co

Applies to suppliers providing goods and/or services through the creation and/or updating of the tax information contained in the Tax Registration Certificate (RUT).

Send a copy of your national identification card and/or updated Tax Registration Certificate (RUT) to terceros@unicauca.edu.co.

Service desk designated to provide information on all procedures filed with the Financial Division, including budgetary procedures, accounts payable, and payments.

Address: Calle 5 No. 4-30

Telephone: +57 8209900 ext. 1164

Email: financiera@unicauca.edu.co