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Home Faculty of Humanities and Social Sciences Historical Archive Services

Faculty of Humanities and Social Sciences

Historical Archive José María Arboleda Llorente Historical Research Center

The José María Arboleda Llorente Historical Research Center provides the public with consultation and access services for the different types of information it holds.

Consultation

After completing the registration form and accepting the internal regulations, users of this Center may consult the following documents at our facilities:

Protocols of the First Notary Office of Popayán, from 1583 to 1987.
Protocols of the Second Notary Office of Popayán, from 1905 and from 1926 to 1991.
Minutes of the Cabildo of Popayán.
Minutes of the Municipal Council of Popayán.
Documents belonging to General Tomás Cipriano de Mosquera y Arboleda.

Documents belonging to the Arboleda Pombo family.
Documents belonging to General Carlos Albán Estupiñán.
Historical Archive of the University of Cauca
The Belalcázar Books are the oldest documents held by the Archive and some of the oldest in Colombia. They date from 1541 to 1572.
Notarial protocols from the municipalities of Almaguer, Iscuandé - Guapi, Bolívar, Silvia, Timbío, and Puerto Tejada.
Documents from the former Government of Popayán.
Documents from the “El Carnero” Judicial Archive.
Documents from the various religious communities that were based in Popayán.
Archives of the Government of Cauca and the Sovereign State of Cauca.
Complete collection of the newspapers El Liberal and Nuevo Liberal of the city of Popayán. Books and journals on historical and social topics.
Collection of degree theses by students of the Faculty of Humanities and Social Sciences.
Library of the College of Missions Nuestra Señora de las Gracias of the Franciscan community.

Issuance of copies of public deeds

Given the existence of a Notarial Collection, the Archive is responsible for exercising notarial functions with respect to the protocols it holds. Some of these functions involve providing guidance on locating documentation and certifying copies of deeds belonging to:

The First Notary Office of Popayán (1583 to 1987).
The Second Notary Office of Popayán (1926 to 1992).
Notary Office of Timbío (1968–1990)
Sole Notary Office of Puerto Tejada (1920 to 1960).
Sole Notary Office of Silvia (1908 to 1950).
Sole Notary Office of Bolívar, Cauca (1715 to 1930).
Sole Notary Office of Almaguer (1579 to 1893).
Sole Notary Office of Iscuandé – Guapi (1867 to 1890).

According to Resolution No. 1007 of April 27, 2022, issued by the Academic Vice-Rectorate of the University, the rates established for notarial copy services for 2026 are:

Consultation Protocol

Requests for documents shall always be made on printed slips, the blank spaces of which must be completed by the researcher and signed in legible characters.
Anyone wishing to consult a manuscript must state the intended purpose of use on the request slip.
If the requester refuses to provide the requested information accurately, the reading room staff member shall prohibit the delivery of the requested materials.
No reader may consult more than one document, volume, file, or book at a time.
Readers may not bring their own books or manuscripts into the consultation room. These must first be placed in the lockers.
It is prohibited to place the paper on which one writes over printed books, manuscripts, prints, or any other historical material belonging to the Archive, to fold the pages, or to write with ink or pencil, even when correcting an obvious error by the author, copyist, or printer's typographical error.

As a general rule, tracing, the use of compasses, and ink on manuscripts, prints, and plans or maps are prohibited.
Every researcher shall undertake to donate a copy of the final work produced to the “José María Arboleda Llorente” Historical Research Center.
Eating, smoking, writing with ink, and moving documents from one place to another are prohibited. Silence must be maintained in the room. If it becomes necessary to speak, it must be done quietly and only briefly.
No one who is not conducting research may remain in the room.
Any damage to or staining of a document may result in the suspension of service and/or a report to the competent authorities.
Copies or papers may not be stored in packages or bags without prior inspection. Only the number of people allowed by the seats installed in the room for this purpose may conduct research.